Here are the positions and responsibilities for the officers of the Ivins Youth Council. Youth Council officers are required to attend and report at all meetings. If they are unable to attend a meeting, they will arrange for another Youth Council member to report for them and provide that member with the necessary information.
Note: The term “chair” and “co-chair” (chairperson and co-chairperson) implies authority and responsibility. This person is expected to take charge and ensure the smooth running of the assigned duties. An important skill for those who serve in the role of chair is effective planning. The chair must plan to keep the Youth Council’s purpose, mission and strategic direction in mind, and then implement that plan.
Youth Mayor. Supervise the duties and activities of the Youth Council. Conduct Youth Council meetings and set agendas for meetings in conjunction with Youth Council Advisors. Coordinate the planning and execution of Youth Council activities with other members. Work closely with the Advisors in conducting Youth Council business and activities. Act as a liaison and primary contact with the Ivins City Mayor, City Council, other Youth Councils, and community groups.
Youth Mayor Pro-Tem. Responsible for conducting meetings in the absence of the Youth Council Mayor. Represents the Youth Council whenever the Youth Council Mayor is unavailable. The Mayor Pro-Tem also serves as a chair or co-chair of Records, Finance, Public Relations, Social Activities, Service Activities, or Education.
Records Chair. Take attendance at meetings and events and report attendance updates during the year. Keep a record of the decisions from each meeting. Send meeting agendas at least two days before each meeting and confirm who will attend.
Public Relations Chair. Responsible for publicizing Youth Council activities through social media and to the community. Take photos/videos of activities for the media and historical record.
Social Activities Chair. Responsible for the planning, organizing, and conducting of social activities for the Youth Council. Keep the youth Council Mayor and Advisors updated on the activities and issues regarding social events.
Service Activities Chair. Responsible for the planning, organizing, and conducting service-oriented activities for the Youth Council. Keep Mayor and Advisors updated on the activities and issues regarding service opportunities.
Education Chair. Responsible for planning, organizing, and conducting educational activities for the Youth Council. Keep the Youth Council Mayor and Advisors updated on activities and issues regarding educational events and opportunities for the Youth Council.